Use an Online Calculator for Food
Food is always one of the first considerations and thorniest problems for a big grillout. Fortunately we live in an incredible digital age with online BBQ planners that allow you to see just how much food – and what kind of food – you need. The linked planner allows you to calculate meals based on adults, children, number of vegetarians, and favored meats. It's a great way to get some basic numbers to start working with.
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Plan Menus Early and Make a List of Ingredients
Plan your full menu based on the information for the online planner. For every dish and cocktail, make a precise list of ingredients that you need purchase and double-check it before you shop. You don't want to start the party and realize you forgot that one ingredient that you assumed was in the kitchen. Many experienced grillers like to focus on a signature dish or drink to show off a little, but this is up to you. Also, whenever possible, try to take guests food allergies into account by providing alternatives, if necessary.